Searches for PPA flu & pneumo claim (FP34D appendix)

This folder gives you the report you need to claim your vaccine costs. There is no need to issue a prescription for each flu vaccine administered. Indeed, this slows the process hugely. Flu vaccine (along with some others) is a 'high volume vaccine' - see NHSBSA here. This report will give you all vaccines administered, by GP, manufacturer, batch number and month.

To locate the Ardens Flu PPA report, navigate to the Population Reporting module > Ardens Searches > 1.8 Ardens Flu Search Suite> Searches for Flu & Pneumo PPA claim (FP34D) folder.

Run the report and once run, click on the View Results option on the ribbon.

The report shows the months down the left and vaccinations by GP, manufacturer and batch number each month.

You may find that you need to annotate this report before sending it off. This may be to remove centrally provided vaccine that cannot be claimed OR to enter in a vaccine type (as this cannot be extracted from EMIS).

To annotate, you first need to Export the report:

Select the Export option on the ribbon and choose the option for Excel.


Save the file to a location of your choice.

Once complete, open the saved file to view the report.

'Unknown' in Manufacturer row

Where the manufacturer is missing (see yellow highlight) you can cross reference the batch number with which manufacturer they came from (e.g. from orders / invoices / delivery notes) and replace the batch number with the appropriate manufacturer. 

More than one vaccine type from one manufacturer

If there is more than one vaccine from a particular manufacturer, you may need to add in the vaccine type. This is identifiable by cross-matching the manufacturer with the batch number.

Centrally sourced vaccine

It is important not to inadvertently claim for centrally sources vaccine. If the Manufacturer is the centrally sourced one, then delete the appropriate columns to ensure you do not claim for these.

If you require any further assistance on the process above, please contact Ardens support on: