Following latest guidance, GP Practices are being instructed to record COVID-19 vaccinations given via Pinnacle. The Ardens COVID-19 vaccination has been made available for practices to:

  • Record COVID-19 vaccine invitations, administration, contraindications, adverse reactions, appointments and DNAs.
  • Summaries medical risk groups (relevant for later cohorts).
  • Record a PSD for those patients who do not fit national PGD criteria.
  • Record latest lifestyle information for the patient.
  • Screening questions for receptionists to use when booking patients in for a COVID-19 vaccination. 

Please note that whilst we are providing this template to assist with coding of events related to COVID-19 vaccination, there is no requirement for practices to dual-code data that has already been entered using another clinical system. 

Please see further information from EMIS on recording a vaccination given at another location here

Access the Ardens COVID-19 Vaccination template in one of the following ways:

  • Click on the Run Template option within the consultation.
  • Click on the Add > Data using Template option outside of a consultation.

Clicking on either options above will display the Template Picker screen. Search for the 'COVID-19 Vaccination' template using the search box provided or folder navigation pane. Select the template and click on OK.

The template has been broken down by pages on the left-hand side, navigate to the page required.

The Vaccine information page provides guidance around the vaccine and medical risk groups.

The Pregnant / Breastfeeding page includes the latest JCVI guidance around offering and administrating the vaccine to these groups of patients.

The Occupation coding page can be used to record that a patient is a HSC worker. This offers specific codes that are unlikely to have been used accidentally in the past (our COVID-19 vaccination searches only include these codes for HSC workers).

The Reception screening questions page is to be used when a receptionist books a patient in for a COVID-19 vaccination. 

The PSD for non-PGD patients page is to be used to record authorisation of the vaccine given by a suitably trained and accredited prescriber. 

The Lifestyle information page is to be used to record the patients BMI, smoking status, ethnicity and carer status.

The Vaccine Coding page is to be used to record invite, contraindications and adverse reactions and if the patient did not attend their vaccination appointment. 

Please note - the vaccine administration code should only be used if the information has not been captured in another clinical system (e.g. Pinnacle).

The Resources page provides links to patient information leaflets.

Complete the template using the required fields and ensure you save the information, using the Save Template option.


COVID Vaccination Searches

Ardens has developed a suite of searches to support practices with the COVID19 vaccination enhanced services. The searches will identify eligible patients to be invited in and provides an audit of the vaccination activity by cohort. Further information can be found here.


If you require any further assistance on the process above, please contact Ardens support on: