Ardens have written a suite of searches to help practices to avoid missing out on claims for personally administered drugs. The suite is not intended to be fully comprehensive of all claimable drugs, but has picked up on those most frequently missed by practices.


Please note - appearance in the searches does not mean that an item WAS personally administered and practices will know themselves which items they are eligible to claim. These are just intended as a guide and an aid only.


PPA Searches

To access the searches, navigate to the Population Reporting module and the Ardens Searches folder.


There are 2 folders to the search suite:



PPA - reports for claims (based on scripts issued) is a list of reports which details prescriptions which have been issued for each of the listed items. This is likely for reference only, as the prescription for these items have been generated. 


When run, these reports have a huge number next to them - this is because they look at all patients. When you 'View Results' you will only see relevant patients who have had prescriptions issued in the time period.



PPA - patients with procedure but no prescription is the most useful folder. This details many different procedures which have been carried out in the previous month but where no prescription has been issued.


Each item has 2 entries, a search and a report. The search picks up on patients who have had a procedure (e.g. ACWY injection) but who have not had a prescription issued for ACWY. Thus you will likely not be claiming for that item. The report shows details of when the procedure was done. Below shows you a few of the searches and reports:



Running the Searches

To use the tool, run the whole folder Ardens PPA Claims. Note - the searches look to 'last month' by default. Thus if  you run them on 10th July, they pick up activity for the whole of June. If you would like to review data from previous months, you can use the 'Advanced features' option when you run the folder:


This will allow you to change the Relative Run date to any date you like. The searches will then look back to the month BEFORE that date (i.e. date in June, looks to May, date in January, looks to December etc).



Open the sub-folder PPA - patients with procedure but no prescription and choose the report you wish to review and select  the View Results option on the EMIS ribbon.




This will show you a report with details of the date on which the procedure was done, which will allow you to review the patient record and assess whether it would be appropriate to create a prescription for that item.


NOTE - depending on your practice coding, these reports may return procedures which were carried out elsewhere, so each case should be reviewed individually.


If you require any further assistance on the process above, please contact Ardens support on: support-emis@ardens.org.uk.