Ardens has developed a template to record when the patients contact details have been checked and verified. 


Locating and Accessing the Contact Details Verification Template

Access the relevant patient record and click on the Add button on the EMIS ribbon, followed by Data Using Template option.



This will open the Template Picker screen. If you have access any templates before, these will display to the right of the screen:



Type 'Contact Details' in the search field and click on the magnify glass icon (alternatively you can click on the Ardens folder on the right hand side > Reception Admin templates folder).



The results will return the 'Contact details verification template (Reception Admin) (Ardens)' template (if you are unable to locate the template, check with your Practice Manager/IT Manager that this is activated in the background).


Select the template and click on OK to open.


Capturing Data Using the Template

When you launch the template, you may be presented with the 'Consultation Properties' screen, here you may wish to change the Consultation Type to Administration note.




The template has been divided into pages, to make it easy to navigate. Please remember you only need to capture the data needed at that time. 


The Mobile Phone Verification page allows you to record the patients contact details and address have been checked and are correct, along with the option to record if the patient does not have a mobile number. Consent for SMS and email options are also available here. 


Please note - if there are any changes to the patients details, the patients registration page must be updated. 



The Template Information page, will not be visited often but does include a link to the Ardens support desk if you have a query.





Once the data has been captured. Click on the Save button on the ribbon to save information back to the patient record.


The data captured will be saved to the patient record in the Consultation screen.  

If you require any further assistance on the process above, please contact Ardens support on: