Ardens has created electronic versions of miscellaneous GP letters and reports and forms which can be used with patient records. 


The available Miscellaneous GP letters and reports include:

  • Covert medication administration form
  • Cremation Form Part 4
  • Cremation Form Part 4 and 5
  • Debt & Mental Health Evidence Form DMHE
  • General referral letter
  • Insurance Report
  • Medical Examiner Referral Form
  • Procedure For Undertaking A Capacity Assessment
  • Structured Medication Review by clinical pharmacist
  • Verification Authorisation of Expected Death

To use the letters or forms, access the relevant patient record either: 

  • Within a consultation - select Document > Create letter
  • From the patient record - select Add > Document > Create letter


This will display the New Patient Letter screen.


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Click on the magnify glass icon to search for the relevant document template.


This will display the Find Document Templates screen.


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Search for the document template using the search box provided (alternatively, for Resource Publisher sites, select Shared Folders > Ardens National Documents folder > Miscellaneous GP letters + reports. For Template Manager sites, under the Hierarchy tab, select the Ardens Docs folder > Miscellaneous GP letters + reports).


Double click on the relevant document to launch.


The following example shows the Cremation Form Part 4.  

Once open within a patient record, the document will include the patient’s details, and be ready for completion using the grey input fields.  


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If an electronic signature is required (please ensure you have first saved the signature as an image on your computer), it will be necessary to stop the editing protection of this document.


Select the Review tab on the menu bar, and then Restrict Editing A picture containing shape

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At the bottom of the screen, select Stop Protection

You will now be able to use the Insert option on the menu bar to select and insert your electronic signature into the Signed box at the bottom of the Crem 4 Form.


Once you have fully completed the form, click on the File option at the top left of the screen to save to the patient record and to print, as required.  


Once the document has been saved to the patient record, if you wish to email the document, select the Documents tab of the patient record. 


Double click on the relevant document to open.


At the bottom right of the screen, use the options for emailing.



If you are using Microsoft Outlook, click on the Send > via Email option to open an email in Outlook, with the letter attached.


If you are not using Microsoft Outlook, click on the Export button to save the document to a secure location. This can then be selected as an attachment to your email.


If you require any further assistance on the process above, please contact Ardens support on: