The Ardens Safeguarding suite of searches allows practice staff to fully audit safeguarding activity within the practice. They include a practice register of patients on the safeguarding lists, and searches to identify patients with possible safeguarding concerns.
To locate the searches, access Population Reporting > Ardens Searches > 6.10 Safeguarding - Adult + Child folder.
The search suite has been broken down by sub folders to help with easy navigation to the searches and reports required.
Adult I Activity / Child I Activity
These searches will display patients who have had a safeguarding referral in the last year.
Adult I Alerts / Child I Alerts
These searches will alert practices to patients with potential safeguarding concerns. Practices may wish to further investigate and potentially add the relevant safeguarding concern codes if not present.
Adult I Case Finders / Child I Case Finders
The case finder searches find patients that the practice should review and consider as a safeguarding need.
Practices may wish to further investigate and potentially add the relevant safeguarding concern codes if not present.
Adult I Registers / Child I Registers
These search folders will display the practice's safeguarding registers, which look for all currently registered patients whose records have a safeguarding code applied.
Child I Registers < 5
This folder displays the practice's safeguarding registers for children under the age of 5 years. The registers are based on all currently registered patients where a safeguarding code has been applied to the patient record.
Family Concern I Registers
This folder of searches identifies patients coded with family member safeguarding codes.
FGM I Case Finders
The search in this folder captures currently registered regular patients who have a FGM or History of FGM code on their record.
Unborn Child I Case Finders
This folder will identify unborn children who potentially may need to be added to the safeguarding register.
Unborn Child I Registers
This folder identifies a practice's safeguarding registers for patients with unborn child safeguarding concern codes, recorded in the last 12 months.
Violence I Activity
The activity searches will display patients who have been recorded with a verbal or written warning in the last year.
Violence I Case Finders
The violence case finder searches will identify potential violent patients. This is based on patients recorded with an inappropriate behaviour or alleged perpetrator or abuse code in the last year.
Violence I Registers
This search folder will identify patients coded as registered with the violent patient scheme.
To run the searches - right click on the Ardens Safeguarding searches folder and select the option for Run. This will run all searches contained in the folder (alternatively, right click on an individual search or sub-folder and select the Run option).
To check details of why the patient is appearing in the search - with the search selected, click on the Population Included tab, right click on the patient and select the option for Check Patient. Further details on the use of this feature are included here.
Further Safeguarding Resources
Safeguarding Clinical Templates
We have designed clinical templates for both Adult and Child Safeguarding, Domestic Violence and Abuse, as well as a template for Human Rights Abuses. These will support clinicians with the assessment and identification of safeguarding concerns following the latest NICE Guidance.
To easily and quickly access any of the Safeguarding templates, add the Safeguarding Template Launcher to your F12 key. Instructions can be found here.
Alternatively, open a consultation, click on the Run Template option on the EMIS ribbon, and in the Template Picker screen, search for the safeguarding templates using the search box provided or folder navigation pane (Ardens Live National Content > Clinical Templates > Safeguarding).
Double click on the required template to launch.
Please note - the EMIS Web child protection flags can be added or removed using the codes found on the Coding (safeguarding inc LAC) page within the Child safeguarding template.
Child in Need Reports
Child protection documentation is available for practices to generate reports and letters to support planning meetings and statutory health assessments. These are located in the Ardens National Documents > Child Safeguarding Letters folder.
To access the documents, use the National Documents Launcher protocol from your F12 key.
Alternatively, from the patient record, select Add > Document > Create Letter from the EMIS ribbon (the document option is also available within a consultation).
Select the magnifying glass icon on the New Patient Letter screen to access the Find Document Template screen. Search for the relevant template using the search box provided, or by selecting the Ardens National Documents > Child Safeguarding Letters folder within the folder navigation pane.
Double click on the required document template to launch.
Depending on the template selected, additional prompts may display before launching the document. The example below shows the recorded consultations for the patient. Place a tick against the consultation that you wish to be included in the report (or de-select if ticked) and click OK.
Once the document is launched, the selected patient information will be included.
More information about using document templates in EMIS Web can be found here. Alternatively, why not register with Ardens Academy and enrol on the Getting Started with Ardens EMIS > National Documents Templates guide to become more knowledgeable, and certified in the use of these resources.
If you require any further assistance on the process above, please contact Ardens support on: