The Ardens Safeguarding suite of searches allows practice staff to fully audit safeguarding activity within the practice. They include a practice register of patients on the safeguarding lists and searches to identify patients with possible safeguarding concerns.


To locate the searches, access Population Reporting > Ardens Searches > Ardens Main Searches > Safeguarding folder.



Safeguarding Registers

The following searches create a practice register for patients with a coded adult or child safeguarding concern:

  • Adult safeguarding (cause for safeguarding concern)
  • Adult safeguarding (vulnerable adult AND safeguarding concern)
  • Adult safeguarding (vulnerable adult)
  • Child in need age <5y
  • Child in need age <18y (inclusive of <5y)
  • Child on child protection register age <5y
  • Child on child protection register age <18y (inclusive of <5y)
  • Family member cause for safeguarding concern
  • Looked after child (LAC) age <5y
  • Looked after child (LAC) age <18y (inclusive of <5y)
  • Vulnerable child age <5 y
  • Vulnerable child age <18y (inclusive of <5y)


To run the searches - right click on the Safeguarding folder and select the option for Run, this will run all searches contained in the folder (alternatively, right click on an individual search and select the Run option).


The 'Adult safeguarding (vulnerable adult AND safeguarding concern)' report shows details of the code recorded for both vulnerable adult and safeguarding concern. Click on the View Results option to display details of the report.



Identifying Patients with Possible Safeguarding Concerns

The following searches provide a list of patients that you may want to further investigate and potentially add the relevant safeguarding concern codes if not present:


  • Age <18, 3 or more DNAs last 1y
  • Age <18y, DNA x2 consecutive last 1 yr (includes breakdown reports to show those that have future appointments booked and those that have not).
  • Child seen in A&E 3 or more times last 1y
  • Domestic Violence Recorded in last 12 months
  • Risk of Domestic Violence Recorded in last 12 months


To run the searches - right click on the Safeguarding folder and select the option for Run, this will run all searches contained in the folder (alternatively, right click on an individual search and select the Run option).


To check details of why the patient is appearing in the search - with the report selected, click on the Population Included tab, right click on the patient and select the option for Check Patient.



Further Safeguarding Resources


Safeguarding Clinical Templates

We have designed Safeguarding Clinical Templates for both adults and children to support clinicians through assessing and identifying safeguarding concerns following the latest Nice Guidance.


To access the templates within a consultation click on the Run Template option on the EMIS ribbon (if you are outside of a consultation, click on the Add > Data Using template options). Within the Template Picker screen, search for the safeguarding templates using the search box provided or folder navigation pane (Ardens > Other Templates > Safeguarding).



Double click on the template to launch.



Child in Need Reports

Child protection letters have been made available for practices to generate reports to support planning meetings and statutory health assessments.



To access the documents, select the Add > Document > Create Letter options on the EMIS ribbon (the document option is also available within a consultation). 


Select the magnify glass icon on the New Patient Letter screen to access the Find Document Template screen. Search for the relevant template using the search box provided, or by selecting the Ardens docs > Child protection letters folder within the folder navigation pane. 


Double click on the required document template to launch.


Depending on the template selected, additional prompts may display before launching the document. The example below shows the recorded consultations for the patient, by default it will record the last 3, however you can override this by selecting the consultations you would like to include.



Once the document is launched, this will pull through all relevant patient information.


If you require any further assistance on the process above, please contact Ardens support on: suport-emis@ardens.org.uk