High quality clinical coding is an essential feature of modern healthcare, particularly with the increase in sharing electronic clinical records between organisations. With highly complex coding systems (SNOMED) and offering multiple clinical codes that appear to mean the same thing, it is easy for practice staff to use incorrect clinical codes when recording data.


Ardens constantly monitors all clinical data as it is typed in EMIS Web and will either automatically correct coding errors where the error is obvious, or alert users with a clear and simple message explaining what the coding error is and how to fix it. We understand that pop-up alerts can be a distraction and we have taken care to only use them where there is an importing coding error. 


The Ardens Data Quality Alerts are installed 'active' when deployed to your EMIS system. To view a list of the Data Quality Alerts available, click here.



Please see an example below of an Ardens Data Quality Alert:


The following staff member is entering a cancer code. The particular code they have select is a 'morphology' code, this is not a recognised code for QOF.



This will prompt the following data quality alert to display:


Highlighting that the code selected is incorrect for QOF, along with a suggestion of the code term to use.


Once you click on OK, replace the code if necessary.


The Ardens Data Quality Alerts will appear as display text prompts (as shown above) or in some scenarios, in the pink alert box i.e. a prompt to remind staff the patient needs to be weighed if on the Obesity register.


Locating the Data Quality Alerts in Template Manager/Resource Publisher Module

Access the Template Manager or Resource Publisher module.


Select the Ardens folder > QOF Protocols folder:



This will list the available Ardens Data Quality protocols on your system.


If you require any further assistance on the process above, please contact Ardens support on: support-emis@ardens.org.uk