Ardens has created a protocol to support the reception team in confirming whether a patient has been invited for the flu vaccine. 

The protocol can be launched manually via the F12 key or set to run automatically.

Accessing the protocol via the F12 key

To use the "Flu Vaccination Check Invitation" protocol via the F12 key, each individual user must add the protocol to their Protocol Launcher.

To do this press F12 on your keyboard to launch the Protocol Launcher.

Right click on an empty letter or number and select the option for Add.

Search for the following protocol:

Click OK to add this to your F12 list.

Once added, the protocol can be launched within the appointment screen or from anywhere within a patient record.

The protocol will check to see if the patient has a flu invitation code recorded. It will NOT check if the patient is eligible.

If the patient has been invited for this flu season, the following prompt will display:

If the flu invitation codes is not present, the following prompt will display:

If the patient has already been vaccinated, the following prompt will display:

If the patient has already had a flu vaccine this year and a further invitation has been recorded, the following prompt will display to check a second vaccine is required: 

Set the protocol to run automatically

If you decide as a practice to allow the protocol to launch automatically, this can be set-up within the Resource Publisher module.

Providing you have the right permissions, access the Resource Publisher module.

Within the Protocols & templates area, select Shared Folders > Ardens Live National Content > Seasonal Immunisations 2024-25 folder 

Select the "Flu Vaccination Invitation Check" protocol and click on the Manage Triggers option on the EMIS Web ribbon.

Click on the Add option within the Local Triggers section.

Decide on your System Trigger (e.g. Book Appointment) and who you wish to enable the trigger for (e.g. everyone or specific job category). 

Click OK and this will be applied.

Please be extra cautious on which system trigger option you decide to use, to reduce the number of the times the protocol may display. You may wish to instead keep this protocol as a manual launch via the F12 key.

If you require any further assistance on the process above, please contact Ardens support on: support-emis@ardens.org.uk