These updates are intended for Ardens EMIS customers only. To view a full list of the available Ardens resources click here.


Recent Email Communication:


12/08/24 - Seasonal Influenza/RSV/COVID-19 Vaccination Resources

08/07/24 - Patient Info Analyser (New Resource)

25/06/24 - QOF Analyser (New Resource)

17/06/24 - What's New for June - CQRS Webinar (TOMORROW)

20/05/24 - Blood Tests Due Analyser - Update

11/04/24 - Whats New for April

25/03/24 - GP Contract Changes 2024/25


Ardens Searches:


Latest versions of the Ardens searches can be downloaded from the Ardens Portal.


30th November 2024


Search Folder

Version

Description

 

5.36 NHS Health Check 

 

V33.20

Minor name changes to reports\n\nUpdates to Cholesterol and Alcohol indicators; Familial Hypercholesterolemia (eligibility exclusion) codelist expanded.

2.22 Prescribing - Alerts

 

V1.90

Significant update - This suite has been reviewed and updated. The following folders were updated as part of this review:\nAnticholinergic, Diabetes, DMARDs, Frailty, Gastroenterology, Mental Health, NSAIDs, Potentially addictive, Renal, Respiratory, Womens Health. All reports are now in the new format, with the 'patient list report' showing useful data to help users identify why a patient is included.


26th November 2024


Search Folder

Version

Description

 

5.40 CQRS 

 

V6.20

Update - Pneumococcal searches updated to more closely follow business rules. Note - if a patient has a 5-yrly booster after the start of the fiscal year, they will not be extracted for manual claim - i.e. pt vaccinated October 2019 then November 2024, they will not be picked up and require manual claim for which we have provided a search.

 

5.00 Case Finders

 

V3.60

Update - diabetes and NDH casefinders updated to absorb content previously in the 'Conditions - Diabetes' folder; new Heart Failure casefinder added due to removal of NYHA codes from QOF heart failure register.

 

4.13 Conditions - Respiratory 

 

V19.10

New - new 'Case finder' search to identify young people (6y-18y) with 6+ SABA over past 12 months and not on the asthma register.


18th November 2024


Search Folder

Version

Description

 

1.31 Administration - Registrations

 

V25.70

Update - the 'Named GP' search to correct an error.

Ardens - CQC Searches

 

V2.80

Update - to BP codes used in Leflunomide searches.

 

1.36 PPA Searches (Personally Administered Drug Claims)

 

V24.60

Update – to ensure code list accuracy.

 

4.10 Conditions - Cardiovascular 

 

V19.10

Update : Some previous NCD searches have been moved to this suite.
New – new folder of searches for patients on QOF hypertension register or in the Cholesterol indicators who have not reached target and who have had a ‘personalised care adjustment’ applied this financial year.

 

4.12 Conditions - Diabetes

 

V20.10

Significant Update - review and overhaul of the entire suite to introduce more patient list report for ease of use and to update the code list and logic as required.

5.20 - QOF Monitor

 

V20.40

Update—Due to a known code list discrepancy relating to AF008 and, more specifically, DOAC contraindication codes, we have refined our resources to fully align with the business rules. (Note—see folder 5.22 Contracts QOF—Misc for data quality searches to support any change this has incurred.)

 

5.22 QOF Misc 

 

V4.30

Update - Due to a known codelist discrepancy relating to AF008 and more specifically DOAC contraindication codes we have refined our resources to fully align with the business rules. This includes a data quality search to support with re-coding if needed.


4th November 2024


Search Folder

Version

Description

3.20 Vaccinations - Other

V26.40

Update – erroneous cutaneous preparation removed from the immunosuppression drug list.

6.10 Safeguarding 

 

V1.80

New - New FGM search added.


3rd November 2024


Search Folder

Version

Description

 

5.50 Contract Local (Generic)

 

V25.50

Update - Minor surgery injections/aspirations report corrected as contained erroneous columns.

5.20 - QOF Monitor

 

V20.30

Update - Updated BP codelists to match updated national code clusters.

 

5.40 CQRS 

 

V6.10

Update – erroneous cutaneous preparation removed from the immunosuppression drug list.

 

4.14 Conditions - Cancer

 

V4.80

Update - Added pelvic radiotherapy codes as exclusions (for consideration) to Cervical Smear sub reports.

 

2.15Prescribing CAS Alerts

 

V4.40

New - New search to allow practices to identify patients prescribed labetolol 200mg who may need a review and a suitable alternative product is prescribed due to product recall.

5.22 QOF Misc 

 

V4.20

Update - Updated BP codelists to match updated national code clusters.

New - data quality search to identify anyone who is now ‘out of range’ following an update to national code clusters.

 

2.20 Prescribing Monitoring 

 

V3.00

New - Recall system now allows users to recall those patients requiring blood tests separately from those who only require non-blood monitoring.

3.15 Vaccinations - Flu 2024-25

 

V2.80

New - ‘review before’ search to surface patients with an older high BMI as they are not included for automatic recall (note – these patients also need a recent BMI to maintain the QOF Obesity register).

Update – erroneous cutaneous preparation removed from the immunosuppression drug list. 

 

Ardens - CQC Searches

 

 

V2.70

Update - Updated BP codelist in Mirabegron safety alert search.

3.10 Vaccination COVID

 

V1.70

Update – refined obesity eligibility logic to mirror that of flu (requiring a high BMI in last 2y) – added ‘review before’ search to surface patients with an older high BMI (note – these patients also need a recent BMI to maintain the QOF Obesity register).

 

3.16 Vaccinations - Flu & COVID

 

V1.50

Update – refined obesity logic as per COVID search suite.

 

3.23 Vaccinations - Shingles

 

V1.50

Update – erroneous cutaneous preparation removed from the immunosuppression drug list.

 

3.25 Pneumococcal Searches

 

V1.20

Update – erroneous cutaneous preparation removed from the immunosuppression drug list.






22nd October 2024


Search Folder

Version

Description

4.13 Conditions - Respiratory 


V19.10Updates made to OPTIMISE COPD folder.
2.15Prescribing CAS Alerts
V4.30Update - Kay-Cee-L search name and description amended to reflect updated NPSA alert

 

3.25 Pneumococcal Searches

 

V1.10

Udate - there has been a fix to the new 5-yearly recall searches to remove a code which was erroneously including patients. We have taken the opportunity to make a few other tweaks to make these more useful too.







21st October 2024


Search Folder

Version

Description

 

2.22 Prescribing - Alerts

 

V1.80

Update - Significant review and overhaul of the following folders - Cardiovascular, Corticosteroid, Dermatology, Endocrine, Genitourinary, Haematology, Infections, Musculoskeletal, Neurology.

2.25 Prescribing - Other

 

V4.40

New - search for patients on hospital meds not recently issued – for info/audit purposes.

 

4.11 Conditions - Frailty, Care Homes and EOL

 

V19.30

Update - Minor changes due to searches being moved from former NCD suite.

5.21 QOF Time Sensitive

V3.00

Update - Minor changes to report names.

 

5.22 QOF Misc 

 

V4.10

New - Search added to show patients >45 + ethnic minority and no BP in last 5y.

 

1.20 Ardens Diary Recall System

 

V15.80

Minor update - One folder name for clarity.


15th October 2024


Search Folder

Version

Description

3.21 Childhood Immunisations 

 

V1.00

New – this is a new folder as we have removed the pneumococcal searches from ‘3.20 vaccinations – Other’.

The suite now contains 5-yearly recall searches for those eligible. Whole suite has been tidied.

3.25 Vaccinations – Pneumococcal 

V1.00

New—This is a new folder, as we have removed the pneumococcal searches from ‘3.20 vaccinations—Other’.

The suite now contains 5-yearly recall searches for those eligible. The whole suite has been tidied.

 

Ardens - CQC Searches

 

V2.60

Minor update - definitions in the subsearch: “Has Childbearing potential + aged >=8y + <55y” to include subtotal hysterectomy codes.

 

4.14 Conditions - Cancer

 

V4.70

Update - Bowel screening – eligible age now 54-74; non-responders include those coded as such and also those who are overdue screening; additional minor changes to aid use.

4.13 Conditions - Respiratory 

 

V19.00

New – OPTIMISE COPD reports added to the suite.

New – added to the Alerts suite - On inhalers - ?Review and consider non-MDI switch and Asthma - ?Review as >=3 ICS issued in last 12M and no asthma review.

3.20 Vaccinations - Other

V26.30

Update - this suite has had child immunisations and pneumococcal removed from it; whole suite has been tidied for ease of use.



13th October 2024


Search Folder

Version

Description

 

3.16 Vaccinations - Flu & COVID

 

V1.40

Update- Restructure so patients who've had one vaccine type can show in the "only eligible" list for the other vaccine type

 

1.34 Carer Searches

 

V24.40

Update – additional ‘carer health check’ code added.

 

 

1.32 Administration - Appointments 

 

V24.60

Update – additional code added to ‘signposting’ searches; formatting updates to make searches easier to use.

 

1.30 Administration - Misc

 

V24.80

Minor update – new codes added to some death searches; updated formatting.

1.31 Ethnicity Searches

 

V25.60

Update - Formatting updates only to make searches easier to use.

 

5.35 Contracts - SMI Health Check

 

V33.20

Update- Additional search to show patients who opt out of national data extraction.


5th October 2024


Search Folder

Version

Description

 

5.40 CQRS 

 

V6.00

Update – RSV – tweak made to closer align with business rules – we had not included the requirement for ‘is GMS’ which will be required on the extract.

Update – Shingles – SHROU15 report updated to expand the DoB range to that included in the updated Business Rules (those born 1/9/58 – 31/8/60).

 





4th October 2024


Search Folder

Version

Description

 

3.16 Vaccinations - Flu & COVID

 

V1.30

Update - Included additional Multiple sclerosis codes to Patients with CNS disease, including significant learning disorder risk factor group

 

4.18 Conditions - CKD

 

V1.40

Update – Case finders folder restructured and new reports added; 

New data quality folder created.

 

3.10 Vaccination COVID

 

V1.60

Update - Included additional Multiple sclerosis codes to Patients with CNS disease, including significant learning disorder risk factor group.

 

6.10 Safeguarding 

 

V1.70

Update – Addition of a new code indicating a child is no longer cause for concern.

2.15Prescribing CAS Alerts

 

V4.20

New - search to allow practices to identify patients currently receiving prescriptions for Epimax ointment. Practices may wish to consider contacting patients to provide advice on application, given recent MHRA advice.

New - search to identify men on valproate, to offer contraception advice as per MHRA alert.




25th September 2024


Search Folder

Version

Description

 

2.20 Prescribing Monitoring 

 

V2.90

Update - Minor name changes only, to ensure clarity on the recall reports.

 

5.40 CQRS 

 

V5.90

Urgent fix – RSV searches have been updated as the data quality was over inclusive and was picking up patients who had been appropriately vaccinated and coded.






21st September 2024


Search Folder

Version

Description

 

1.12 Chronic Disease Risk Stratification 

 

V2.10

Minor update - LD subreport to add back ‘refset’.

2.20 Prescribing Monitoring

V2.80

Significant update – review of entire suite in light of updates to national guidance and re-structure of some parts to aid use.

5.21 Time Sensitive QOF

V2.90

Minor Update - change to name of one asthma report to clarify intent.

 

5.00 Case Finders

 

V3.50

New - casefinder for CKD.

Re-structure of searches to new, simplified format. 

 

5.22 QOF Misc 

 

V4.00

Minor Update - to correct error in cancer exception report.

1.20 Ardens Diary Recall System

 

V15.70

Update - addition of new elements in preparation for update to Diary Recall System.

 

 

1.30 Administration - Misc

 

V24.70

Update - restructure of reports within folders.

Addition of new SARS report searches to complement forthcoming template update.






19th September 2024


Search Folder

Version

Description

 

3.16 Vaccinations - Flu & COVID

 

V1.20

Update—These searches have been updated to alter the age eligibility for COVID vaccination to bring it in line with flu for over 65s, as per the recent guidance update. Note—any additional patients will appear within the invitation searches if they have not yet been invited, in the same way that new registrations, etc., would.

 

4.12 Conditions - Diabetes

 

V20.00

Update – SGLY2i searches refined to remove patients if it is clear that consideration of SGLT2i is not appropriate.













Ardens Clinical Templates & Protocols:


Please note the following updates will reflect instantly for Resource Publisher sites. 


November 2024


Template Name

Change Type

BRCA Positive Patient Review

 

New Template

 

 

Death Documentation

Travel Vaccinations

Headache

Menopause and HRT

Fever in Child

NHS Health Check

6 – 8 Week Baby Check

Hyperlipidaemia

Deep Vein Thrombosis & Superficial Thrombophlebitis

Anticoagulation

Medication Safety Review

Significant Updates

 




If you require any further assistance on the process above, please contact Ardens support on:

 support-emis@ardens.org.uk