These updates are intended for Ardens EMIS customers only. To view a full list of the available Ardens resources click here.
Recent Email Communication:
20/05/24 - Blood Tests Due Analyser - Update
11/04/24 - Whats New for April
25/03/24 - GP Contract Changes 2024/25
12/03/24 - IMPORTANT - New Smart Templates
29/02/24 - Prioritising Work for Financial Year End FAQ
06/02/24 - Ardens EMIS Updates - Feb 24
01/02/24 - Automating Recall for Blood Tests
10/01/24 - New Features (Ardens EMIS)
09/01/24 - QOF, IIF and V+I Contract Updates & Changes
Ardens Searches:
Latest versions of the Ardens searches can be downloaded from the Ardens Portal.
22nd July 2024
Search Folder | Version | Description |
| V25.50 | Update - Ethnicity searches slightly renamed for clarity. |
1.36 PPA Searches (Personally Administered Drug Claims)
| V24.40 | Update - Searches updated to ensure we are picking up all patients, including those left and died. |
| V19.70 | Update – inaccuracy in reporting logic for PDM has been aligned with QOF Update – BP targets have been updated throughout to align with updated NICE guidance. |
| V4.60 | Update – error corrected to ensure that patients with no cervix are all excluded from cervical screening eligibility. Update – new search to identify potential female – male transexual who still have a cervix. |
17th July 2024
Search Folder | Version | Description |
| V1.0 | NEW – these searches are designed to support practices with the new RSV vaccination programme which starts 1st September. There is more information about them in this support article - https://support-ew.ardens.org.uk/support/solutions/articles/31000173568-rsv-vaccination-searches. |
15th July 2024
Search Folder | Version | Description |
3.15 Vaccinations - Flu 2024-25
| V2.10 | New – the flu suite has been updated for 2024-25. It fully accommodates the staggered approach for this year, with only pregnant women and under 18s being eligible in September. It also accommodates the 60-64 cohort for the alternative vaccine types. We have refreshed the ‘CLINICAL – review before recall’ folder to make this easier to follow and strongly recommend you carry out this work before inviting patients. |
| V32.90 | Update to the ‘Ex smoker’ activity report to include the code ‘stopped smoking’. Addition of a new data quality report to show patients who have had more than one NHS HC in the quarter as these patients may be skewing some of the activity data. |
| V25.40 | Update to the Implants searches to include activity reports (aggregate reports) for simpler reporting on activity. |
V2.70 | Updated suite in line with changes to QOF for v49 for 2024-25. | |
5.37 Contract - 18-39 CVD Risk
| V1.40 | Update to the ‘ex smoker’ activity to include the code ‘stopped smoking’. |
1.33 Administration – Activity | V1.00 | New suite of reports to review appointment, referral and other activity in practices. There is the option to look at just ‘last month’ and also at an alternative period, e.g. fiscal year. |
8th July 2024
Search Folder | Version | Description |
| V32.80 | New – invitation searches added to allow users to invite on ‘Milestone birthdays (40,45,50,55,60,65,70). New – additional ‘outcome’ searches to indicate patients who have had onward referral made further to an elevated BP, HbA1c or QRISK. New – searches added to allow for additional invite to be sent to those who have not responded to 3+ invitations. |
1.31 Administration - Registrations
| V25.40 | New – addition of a suite of searches to support with Reasonable Adjustment Digital Flag requirements. New – addition of a suite of searches to indicate patients who have dissented from SCR sharing, or, who have expressly consented only to core record sharing. |
| V25.30 | Update – error corrected which was pulling the code ‘Local anaesthesia, by infiltration – 4459600’ in as an injection procedure. |
| V20.10 | Update – minor changes made in line with the newly finalised QOF v49 business rules. |
1.20 Ardens Diary Recall System
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| Update - Slight restructure to separate out diary recalls for Chronic Disease. Update - Addition of new code for subcutaneous injection to prepare for change required as the original code is retired from EMIS. This needs to be done before updating templates, which will follow in due course.
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| V4.50 | Update - Several minor name changes. Update - Cervical screening – rule added everywhere relevant to exclude anyone with a code which indicates complete removal of cervix Update - Cervical screening – new code added to the ‘non-responder’ suite to accommodate the removal of the original non-responder code from EMIS. New - Breast screening – ‘Screening not done’ searches added beneath each cohort in order to support practices with uptake among vulnerable groups.
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| V4.20 | Significant change – this folder has been renamed; We have retired the ‘prescribing safety’ folder as much of the content is found elsewhere. Some of the searches from that folder now appear in Prescribing – Other (formerly called Prescribing – Reviews). New – new searches for patients who have a repeat medication but no medication review diary entry. New – new search to support practices with linking medications and problems, and with highlighting erroneous links. |
| V5.40 | Update - Correction to weight management claim search to remove upper age limit of 80 year old. |
1st July 2024
Search Folder | Version | Description |
1.30 Administration - Misc | V24.30 | Update - Firearms search due to code being removed from EMIS. |
| V4.00 | New – added ‘indication’ column to reports to allow users to action new topiramate MHRA alert. New – search to allow practices to identify patients currently receiving repeat prescriptions for warfarin and tramadol who they may wish to contact for review, further to recent MHRA alert. |
3.20 Pertussis Vaccination in Pregnancy
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| Update - Pertussis in pregnancy – update to pregnancy rule to correct an error. |
5.37 Contract - 18-39 CVD Risk
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| Update - In line with recent NHS HC updates. |
| V5.30 | New – breakdown of ‘Monthly overview’ report into the constituent vaccines. |
Ardens EMIS CQC Inspection Searches
| V2.50 | Update - Small codelist changes and drug list refinements as part of routine maintenance. |
21st June 2024
Search Folder | Version | Description |
| V3.90 | Update – error fix within lamotrigine search. |
19th June 2024
Search Folder | Version | Description |
| V25.20 | Update – due to the retirement of a coil removal code from EMIS, we have added the new code to the searches ahead of the code being updated with the template. |
16th June 2024
Search Folder | Version | Description |
| V3.80 | New - An additional search has been provided to surface current patients who are on Creon 10000, 25000 or Nutrizym 22 who are not currently prescribed a proton pump inhibitor or H2 receptor antagonist. The NPSA recommends to consider prescribing a proton pump inhibitor or H2 receptor antagonist to optimise PERT efficacy (in non cystic fibrosis indications). New - search to help practices identify patients who may be affected by class 2 medicines recall for lamotrigine Desitin 10mg/ml oral solution. |
| V25.90 | Update - Recall > Early MMR 18m (London) – these searches have been refined to follow eligibility criteria more closely. |
13th June 2024
Search Folder | Version | Description |
| V5.20 | Update – the ‘Overview’ search and report has now got Hib/MenC, PPV, shingles and pertussis vaccines included as these had previously been missed out. |
10th June 2024
Search Folder | Version | Description |
V1.10 | New folder – this is an updated version of the 2023-24 NCD suite. Any fixed dates have been rolled on to make the suite work for the current financial year. | |
| V5.10 | Update - Shingles data quality reports updated to correctly take account of the ‘requires shingles vaccination code. Update - HPV data quality reports updated to report more accurately.
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| V25.30 | Update - Ethnicity suite revised and updated to focus on the 2016 Ethnicity codes, as defined in the technical specifications for BAM definition for, e.g QOF obesity. Update – General folders renamed for clarity.
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| V25.80 | Update - Pre-school booster recall – suite updated to include missing DTaP/IPV booster code. |
| V32.70 | Update - Invitation searches – refined ‘family history of cardiovascular disease’ codelist used in invite prioritisation. |
3rd June 2024
Search Folder | Version | Description |
| V4.40 | Update - Further to feedback, we have updated these searches to include ‘patient reminder’ searches for breast and bowel screening. These identify patients who appear not to have been screened for 3y6m and 2y6m respectively as practices may want to send reminders to their patients as to the importance of this screening. We have also removed patients with bilateral mastectomy from the breast screening searches. |
30th May 2024
Search Folder | Version | Description |
| V19.60 | Update - NDPP recall searches amended to exclude from eligibility those patients who have declined referral. |
27th May 2024
Search Folder | Version | Description |
| V2.60 | Update - Blood test due analyser CVD primary prevention folder removed as no longer needed for batch coding. |
3.20 Pneumococcal | V25.70 | Update - Pneumococcal invitation searches – 7-day gap introduced between 1st and 2nd invitations. |
| V2.60 | Update - Minor background changes to ensure accuracy of QOF register elements. |
| V3.70 | NEW – new suite of searches for exception reports for each QOF domain, designed to highlight those patients with a ‘manual’ exception added (e.g. patient unsuitable) for review and consideration this year. Update – CHOL004 work to do reports updated to assist with prioritisation. |
Ardens Clinical Templates:
Please note the following updates will reflect instantly for Resource Publisher sites. For Template Manager sites you will be manually updated during your next Ardens install.
April 2024
Template Name | Change Type | Description |
Suspected RA template (MSK folder) Suspected depression template (Mental Health folder) SGLT2i template Breast surgery referral template Hyperhidrosis Phimosis and paraphimosis | New Templates | New templates available. |
Diabetes Review Epilepsy Review Depression Review Bronchiectasis full review + QE AAA full review Varicose veins full review DVT/phlebitis full review GCA full review Restless legs syndrome full review General consultation full review UTI in Men full review UTI in Women full review Nausea/vomit in pregnancy – full review and QE Pharmacy technician review Insomnia links and formatting mainly PITSTOP templates Vasectomy template update of consent and risks Psoriasis Axial spondyloarthritis full review Fever in <5s full review Anxiety full review Future planning Asylum seekers and marginalised groups NHS HC Smoking status Snoring and OSA + EBI additions SMR template full review Balanitis | Updated Templates | The following templates have been updated. |
March 2024
Template Name | Change Type | Description |
All Chronic Disease Templates | Updated | Chronic Disease templates are now saved in the 'Clinical Templates' folder. These templates are now smart versioned. |
Suspected COPD Suspected Dementia Suspected Epilepsy Suspected Heart Failure Suspected Stroke/TIA Measles Young Person’s Clinic | New Templates | New templates are available. |
Future Planning Template | Updated | Removed eFI section, formatting updates of Frailty Diagnosis section. |
Contraception Template | Updated | Update of wording for CSE on the Safeguarding page. |
Childhood Immunisation Template | Updated | Updated in line with the new TB NICE update. |
Asthma Review Template1 | Updated | Minor tweaks. |
If you require any further assistance on the process above, please contact Ardens support on: