These updates are intended for Ardens EMIS customers only. To view a full list of the available Ardens resources click here.
Recent Email Communication:
12/08/24 - Seasonal Influenza/RSV/COVID-19 Vaccination Resources
08/07/24 - Patient Info Analyser (New Resource)
25/06/24 - QOF Analyser (New Resource)
17/06/24 - What's New for June - CQRS Webinar (TOMORROW)
20/05/24 - Blood Tests Due Analyser - Update
11/04/24 - Whats New for April
25/03/24 - GP Contract Changes 2024/25
Ardens Searches:
Latest versions of the Ardens searches can be downloaded from the Ardens Portal.
15th October 2024
Search Folder | Version | Description |
| V1.00 | New – this is a new folder as we have removed the pneumococcal searches from ‘3.20 vaccinations – Other’. The suite now contains 5-yearly recall searches for those eligible. Whole suite has been tidied. |
3.25 Vaccinations – Pneumococcal | V1.00 | New—This is a new folder, as we have removed the pneumococcal searches from ‘3.20 vaccinations—Other’. The suite now contains 5-yearly recall searches for those eligible. The whole suite has been tidied. |
| V2.60 | Minor update - definitions in the subsearch: “Has Childbearing potential + aged >=8y + <55y” to include subtotal hysterectomy codes. |
| V4.70 | Update - Bowel screening – eligible age now 54-74; non-responders include those coded as such and also those who are overdue screening; additional minor changes to aid use. |
| V19.00 | New – OPTIMISE COPD reports added to the suite. New – added to the Alerts suite - On inhalers - ?Review and consider non-MDI switch and Asthma - ?Review as >=3 ICS issued in last 12M and no asthma review. |
3.20 Vaccinations - Other | V26.30 | Update - this suite has had child immunisations and pneumococcal removed from it; whole suite has been tidied for ease of use. |
13th October 2024
Search Folder | Version | Description |
3.16 Vaccinations - Flu & COVID
| V1.40 | Update- Restructure so patients who've had one vaccine type can show in the "only eligible" list for the other vaccine type |
| V24.40 | Update – additional ‘carer health check’ code added. |
1.32 Administration - Appointments
| V24.60 | Update – additional code added to ‘signposting’ searches; formatting updates to make searches easier to use. |
| V24.80 | Minor update – new codes added to some death searches; updated formatting. |
| V25.60 | Update - Formatting updates only to make searches easier to use.
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5.35 Contracts - SMI Health Check
| V33.20 | Update- Additional search to show patients who opt out of national data extraction. |
5th October 2024
Search Folder | Version | Description |
| V6.00 | Update – RSV – tweak made to closer align with business rules – we had not included the requirement for ‘is GMS’ which will be required on the extract. Update – Shingles – SHROU15 report updated to expand the DoB range to that included in the updated Business Rules (those born 1/9/58 – 31/8/60).
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4th October 2024
Search Folder | Version | Description |
3.16 Vaccinations - Flu & COVID
| V1.30 | Update - Included additional Multiple sclerosis codes to Patients with CNS disease, including significant learning disorder risk factor group |
| V1.40 | Update – Case finders folder restructured and new reports added; New data quality folder created. |
| V1.60 | Update - Included additional Multiple sclerosis codes to Patients with CNS disease, including significant learning disorder risk factor group. |
| V1.70 | Update – Addition of a new code indicating a child is no longer cause for concern. |
| V4.20 | New - search to allow practices to identify patients currently receiving prescriptions for Epimax ointment. Practices may wish to consider contacting patients to provide advice on application, given recent MHRA advice. New - search to identify men on valproate, to offer contraception advice as per MHRA alert. |
25th September 2024
Search Folder | Version | Description |
| V2.90 | Update - Minor name changes only, to ensure clarity on the recall reports. |
| V5.90 | Urgent fix – RSV searches have been updated as the data quality was over inclusive and was picking up patients who had been appropriately vaccinated and coded. |
21st September 2024
Search Folder | Version | Description |
1.12 Chronic Disease Risk Stratification
| V2.10 | Minor update - LD subreport to add back ‘refset’. |
2.20 Prescribing Monitoring | V2.80 | Significant update – review of entire suite in light of updates to national guidance and re-structure of some parts to aid use. |
5.21 Time Sensitive QOF | V2.90 | Minor Update - change to name of one asthma report to clarify intent. |
| V3.50 | New - casefinder for CKD. Re-structure of searches to new, simplified format. |
| V4.00 | Minor Update - to correct error in cancer exception report. |
1.20 Ardens Diary Recall System
| V15.70 | Update - addition of new elements in preparation for update to Diary Recall System.
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| V24.70 | Update - restructure of reports within folders. Addition of new SARS report searches to complement forthcoming template update. |
19th September 2024
Search Folder | Version | Description |
3.16 Vaccinations - Flu & COVID
| V1.20 | Update—These searches have been updated to alter the age eligibility for COVID vaccination to bring it in line with flu for over 65s, as per the recent guidance update. Note—any additional patients will appear within the invitation searches if they have not yet been invited, in the same way that new registrations, etc., would. |
| V20.00 | Update – SGLY2i searches refined to remove patients if it is clear that consideration of SGLT2i is not appropriate. |
9th September 2024
Search Folder | Version | Description |
1.32 Administration - Appointments
| V24.50 | Updated – an updated suite of ‘frequent attender’ reports to assist practices in identifying those frequent attenders who have a QOF LTC and also to allow users to change the timeframe on which they want report. |
| V4.30 | Updated - ‘Dependence forming medication’ suite to allow better management and prioritisation of these patients. Update - coil license searches updated to include ‘levosert’ in addition to Mirena. Note – these also had an error correction so should now provide more accurate results. |
| V3.90 | Update - complete layout change to this suite to make them easier to use. |
5.23 QOF Vaccination and Immunisation
| V2.10 | Update - complete layout change to this suite to make them easier to use. |
3rd September 2024
Search Folder | Version | Description |
3.15 Vaccinations - Flu 2024-25
| V2.70 | Update – we have separated out 2–3-year-olds for the Childhood ES from the other eligible 2-17-year-olds. NOTE – Ardens flu invitation searches for 2-17-year-olds only include those children who are eligible for payment under the main Seasonal Flu ES (‘at risk’ children). |
31st August 2024
Search Folder | Version | Description |
3.16 Vaccinations - Flu & COVID
| V1.00 | New - suite to identify patients eligible for Flu + COVID, for JUST flu and for JUST COVID vaccinations. Please see this support article. |
| V1.30 | Update - code 'Steatosis of liver' removed from eligibility as inappropriately included |
| V19.90 | New – 3 new searches added to the ‘Alerts’ subfolder:
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1.36 PPA Searches (Personally Administered Drug Claims)
| V24.50 | Update – Degarelix is now included in all parts as required. |
3.20 Vaccinations - Other | V26.20 | New – suite to identify patients eligible for HPV who have missed it as part of the schools programme. |
27th August 2024
Search Folder | Version | Description |
| V1.70 | Update - the search structure has been updated to make these as easy as possible to use. |
23rd August 2024
Search Folder | Version | Description |
| V1.20 | ‘Consider invitation method’ searches removed in response to feedback from users. These patients are now all included in the main invitation cohorts according to their age. |
| V1.60 | New – addition of a search to identify those patients who are due a pneumococcal and shingles vaccination in addition to their RSV so you can schedule all 3 together. Update - removal of ‘consider invite’ cohort in response to feedback form practices – these patients are now all included in the main recall. Update - removal of ‘future appointments’ column from reports in response to feedback from customers – it was causing multiple lines per patient which was causing issues with importing to AccuRx.
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| V1.70 | Update - Pregnancy folder – ‘Pregnant’ rule updated to refine it and remove the possibility that GDM coded after delivery puts the patient back into this list. |
3.15 Vaccinations - Flu 2024-25
| V2.60 | Update - ‘Consider invitation method’ searches removed in response to feedback from users. These patients are now all included in the main invitation cohorts according to their age. Update - September invites > Age 2-3years folder has been merged with the Age 2-17 in order to make the suite less complicated. Update - Removal of ‘future appointments’ column from invitation reports in response to feedback from customers – it was causing multiple lines per patient which was causing issues with importing to AccuRx. |
| V3.80 | New - ‘BP Out of range’ > new searches to identify those patients who have had an out of range BP this QOF year and have since had 2 invitations – this allows practices to ensure they follow them up. |
| V24.60 | Update - Pregnancy rule updated to refine it and remove the possibility that GDM coded after delivery puts the patient back into this list. |
Ardens Clinical Templates & Protocols:
Please note the following updates will reflect instantly for Resource Publisher sites.
September 2024
Template Name | Change Type | Description |
Pelvic Pain
| New Template | New template available |
Death Documentation New Patient | Significant Update | New Patient template update to try to mirror the new PRF1 form as much as possible. |
If you require any further assistance on the process above, please contact Ardens support on: