These updates are intended for Ardens EMIS customers only. To view a full list of the available Ardens resources click here.
Recent Email Communication:
12/03/24 - IMPORTANT - New Smart Templates
29/02/24 - Prioritising Work for Financial Year End FAQ
06/02/24 - Ardens EMIS Updates - Feb 24
01/02/24 - Automating Recall for Blood Tests
10/01/24 - New Features (Ardens EMIS)
09/01/24 - QOF, IIF and V+I Contract Updates & Changes
Ardens Searches:
Latest versions of the Ardens searches can be downloaded from the Ardens Portal.
18th March 2024
Search Folder | Version | Description |
V3.5 | Name changes – recently released update called ‘Personalised care adjustments’ renamed to CVD Prevention as this is the intended use of these. | |
v33.0 | Update - "no history of substance misuse" code added to the relevant searches Error fix - Improved accuracy of search "SMI: PHC - Follow-up - 2b. BP - not receiving pharmacological intervention" Additional tweaks - Refined the content of "work to do", folder "2. Extra health check components" - added searches cervical screening searches; removed redundant (duplicate) searches.; renamed some searches for clarity. | |
V19.1 | Name change - to clarify the use of the Frailty Identification searches |
8th March 2024
Search Folder | Version | Description |
| V24.90 | New – an additional folder of Minor Surgery reports has been added to reflect the changing coding, due to the retirement of codes from the Snomed Browser. These are in place ahead of time and additional comms will follow in due course. |
| V4.20 | New – the national screening cohorts have been broken down to show the patients with e.g. LD, cancer diagnosis etc so that these populations can be appropriately managed. |
| V3.40 | New – addition of exception coding reports for hypertension and cholesterol, to re-surface those patients who may become ‘invisible’ from a recall point of view to ensure appropriate clinical management if needed. |
| V2.30 | Error fix – the aggregate report beneath CAN-02 total referrals report was showing count of patients instead of referrals which was causing confusion for some Ardens Manager users when comparing data. This has been fixed. |
| V2.50 | Update – fix to the invitation searches, which were not requiring a gap between invitations which meant a patient potentially have 2x invitation on the same day (low risk). |
4th March 2024
Search Folder | Version | Description |
| V2.50 | Error fix - CVD-PP: Register - 30-84y+ QRISK2/3 >=10%/MH/HYP/DM + no CVD/statin/antiplatelet is now looking at greater than OR EQUAL TO 10%, to align with the Ardens Blood Test Due Analyser and clinical best practice.
|
| V2.20 | Error fix - Improved Inequality DQ search that was over-reporting. |
27th February 2024
Search Folder | Version | Description |
| V3.50 | A search and report have been written to help practices identify patients who may need review due to the recent supply shortage notification. |
26th February 2024
Search Folder | Version | Description |
| V32.40 | Update - search "NHS HC | Done: LD" was slightly under-including. New - Added 2x new searches - NHS HC | Done: Depression; NHS HC | Done: Is a Carer. New - Added 2x reports - NHS HC | All: Done - Elsewhere (by code); Report showing mandatory elements in 28d before NHS HC last quarter.
|
1.31 Administration – Registration
| V24.90 | Improved - "allocated/informed of named GP" search to ensure patients that have left the practice and subsequently re-registered are identified as "to do". Folders re-named for clarity, into new divisions.
|
| V19.40 | Updated to exclude patients with a diagnosis of DM1 or EOL from NDPP eligibility searches. |
| V13.00 | New – these searches have been updated for Spring Booster 2024. |
| V2.10 | Update - CAN-02 - we have corrected an error in the date range for CAN-02 exceptions. This may mean that you have additional patients appearing in your denominator for this indicator, so we have provided an additional 'data quality' for patients previously excluded from CAN-02 denominator New - CAN-02 - we have created activity reports to enable practices to count the relevant referrals as a % of the count of total referrals. This will help users to understand their projected activity for year end.
|
2.15 Prescribing - CAS alerts | v3.50 | Update - A search and report have been written to help practices identify patients who may need review due to the recent supply shortage notification for salbutamol nebuliser solution. |
15th February 2024
Search Folder | Version | Description |
| V1.91 | Update – IIF > Work done > CAN-02 search updated to align more closely with the business rules. This has included removing the code ‘rectal haemorrhage', while although mentioned in the details it is not a code included in the refset codelist and therefore will not count. We have added a new data quality search to identify those patients who may have been excluded for this reason previously, as you may wish to re-code them with an alternative. |
| V25.40 | Update – Childhood Immunisations ? Recall > Pre-school boosters > error fix for the pre-school booster recall searches (it was previously flagging too many people as eligible, based on incomplete prior vaccination history). Important – Pneumococcal eligibility – we have temporarily retired this folder as there is a coding issue, whereby one of the most frequently used codes is not being recognised by searches. We have logged this with EMIS and will re-instate the suite once we have a work-around.
|
12th February 2024
Search Folder | Version | Description |
| V32.30 | Fix – the reports for monthly activity were named the same as quarterly – this has been updated. |
| V3.30 | New- Mental Health – we have added a new report to assist with MH021 which shows any missing elements of physical health checks |
| V2.10 | New - We have added a catch-up folder for patients older than 25, up to the point where Green Book guidance takes effect (those born in 1990). We have added two folders to cover Green Book guidance for those born 1980-1989, and 1970-1979. |
| V1.90 | Background update - The list of Chronic Respiratory Disease codes has been updated to include extra codes, reflecting the central NHS update
|
2nd February 2024
Search Folder | Version | Description |
V3.20 | New - Added folder for patients failing indicator AF008 but on Warfarin to assist with the elements needed to achieve this indicator
Update - QOF Housekeeping: Heart Failure review this QOF year broken down into 3x searches to assist workload management and updated all codes to align with current QOF; Patients with a declined, contraindication or max tolerated therapy recorded will now be excluded from diabetes housekeeping search; Asthma housekeeping search for "no full review" has been updated to align with QOF on logic and ACT codes.
| |
V24.2 | Update – fix to error in parent population of new occupational carers search. | |
V3.1 | Update- osteoporosis register codes updated to reflect latest NHSE update; Dementia case finder updated to find more patients based on possible dementia coding | |
v25.3 | Urgent - error fix to Childhood Immunisations > Recall > Pre-school booster as this was over-including patients in the previous version, v25.2. |
29th January 2024
Search Folder | Version | Description |
V25.20 | New – addition of folder within Child Imms section for recall for early MMR vaccinations (at 18m) for the London area. | |
V24.10 | New – further to customer request, a new folder for ‘occupational carers’ has been added. | |
V9.10 | Update – Recall for LD, where LD is the only condition, has been reinstated and a lower age limit of 14y imposed. While not needed for QOF, recall for these patients is needed for IIF. | |
V2.40 | Update – minor tweaks to coding for retinopathy screening for patients on hydroxychloroquine; NSAID searches have been refined to ensure only patients with at least 3 issues in the last year are included. | |
V2.10 | Update - Health screening searches updated with an updated retinopathy screening codelist; Updated LD register as per NHSE latest code cluster update | |
| V2.00 | New – suite of searches to identify those eligible for MMR catch up under the 6y-25y national catch up. Note – as the recall is being done centrally, these are not call / recall searches but will indicate numbers of eligible patients. |
V1.80 | Minor update – Inequalities – Autism register updated to reflect national AUT_COD code list. |
19th January 2024
Search Folder | Version | Description |
5.20 Contracts – QOF - Monitor | V19.60 | Update – an update to some of the rules relating to BP to mirror recent EMIS alterations. |
| V4.20 | Error – an error in the date of birth for the shingles reports, which meant the report was not correctly identifying vaccinated 80 year olds, has been corrected in this version. |
V1.30 | Update – ‘Home Visit’ added to the report for ‘Booking time to appointment time <2w as this was being picked up by the search but not showing in the report. |
Ardens Clinical Templates:
Please note the following updates will reflect instantly for Resource Publisher sites. For Template Manager sites you will be manually updated during your next Ardens install.
March 2024
Template Name | Change Type | Description |
All Chronic Disease Templates | Updated | Chronic Disease templates are now saved in the 'Clinical Templates' folder. These templates are now smart versioned. |
Suspected COPD Suspected Dementia Suspected Epilepsy Suspected Heart Failure Suspected Stroke/TIA Measles Young Person’s Clinic | New Templates | New templates are available. |
Future Planning Template | Updated | Removed eFI section, formatting updates of Frailty Diagnosis section. |
Contraception Template | Updated | Update of wording for CSE on the Safeguarding page. |
Childhood Immunisation Template | Updated | Updated in line with the new TB NICE update. |
Asthma Review Template1 | Updated | Minor tweaks. |
January 2024
Template Name | Change Type | Description |
Diabetes | New Templates | A suite of new Diabetes templates - Diabetes (SMART version), Diabetic Preconception Care, Suspected and New Diabetes, Hyperglycaemic Emergencies, Initiation of Injectables. |
Asthma | New Templates | Asthma NEW (SMART version), Suspected Asthma. |
Structured Medication Review template | Updated | Improved to allow clinicians to complete a comprehensive medication review, with links to a number of polypharmacy medication review tools. |
Emergency Scenarios template | New Template | To assist with the quick capture of data relating to scenarios such as cardiac and respiratory arrest, seizures and chest pain. |
Primary Prevention of Breast Cancer template | New Template | Supports clinicians with classifying the risk of breast cancer and identifying patients requiring referral. |
Hyperlipidaemia | Updated | As per latest NICE guidance in December 2023. |
Rhinitis | Updated | As per latest CKS guidance on prescribing. |
Postnatal mother examination | Updated | As per latest NHSE guidance in December 2023. |
Abnormal LFTs | Updated | Minor updates made. |
If you require any further assistance on the process above, please contact Ardens support on: