These updates are intended for Ardens EMIS customers only. To view a full list of the available Ardens resources click here.
Recent Email Communication:
11/04/24 - Whats New for April
25/03/24 - GP Contract Changes 2024/25
12/03/24 - IMPORTANT - New Smart Templates
29/02/24 - Prioritising Work for Financial Year End FAQ
06/02/24 - Ardens EMIS Updates - Feb 24
01/02/24 - Automating Recall for Blood Tests
10/01/24 - New Features (Ardens EMIS)
09/01/24 - QOF, IIF and V+I Contract Updates & Changes
Ardens Searches:
Latest versions of the Ardens searches can be downloaded from the Ardens Portal.
22nd April 2024
Search Folder | Version | Description |
| V31.50 | Update – weight management ES searches updated for 2024-25. |
1.31 Administration - Registration | V25.10 | Update – Info – Online record access > Online access – status > Registered but inactive – search updated to exclude anyone who has a status of active (was previously just looking for those with status of inactive or archived). New – Info – Electronic communication status – new searches to show all patients with email address and all those with mobile number (excluding those declining contact by the specific means). New search also to show all those patients with NHS App access. NOTE due to the way that online services client is recorded in EMIS, you need to reset this search before use.
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| V25.10 | Update – Womens health > Coil insertion >10y ago – updated re exclude patients with medication issued and failed insertion. Update – additional code added to minor surgery search for injection procedure to mirror template update.
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| V20.00 | Update – suite updated for 2024-25 and re-released. |
4.11 Conditions - Frailty, Care Homes and EOL
| V19.20 | Update – ‘Daffodil’ death report updated to include 3 causes of death and to allow reporting on free text associated with these codes.
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1.20 Ardens Diary Recall System
| V15.40 | Update – all Ardens Diary Recall searches now include a date of the most recent occurrence within the report. |
5.40 CQRS | V4.30 | Update – Manual upload reports changed to reflect new fiscal year. |
5.22 QOF Misc | V3.60 | Update – updated for 2024-25. New – new recall suite for BP002 (BP for all over 45s within last 5y).
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V9.30 | New – Detailed Review Searches > Overview – new search and report added to indicate all the invitations which patients have had, where they have had 2 or more. |
5th April 2024
Search Folder | Version | Description |
V1.0 | New – folder contains work done, work to do and data quality searches for IIF 2024-25. | |
3.20 Vaccinations - Other | V25.50 | Minor update – folders renamed to aid use (‘Info, Action, Review’ added as prefix) |
1.36 PPA Searches (Personally Administered Drug Claims)
| V24.30 | Minor update – folders renamed to aid use (‘Info, Action, Review’ added as prefix) |
1.30 Administration - Misc | V24.20 | Minor update – folders renamed to aid use (‘Info, Action, Review’ added as prefix) |
2.10 Prescribing Safety Searches
| V20.80 | Minor update – folders renamed to aid use (‘Info, Action, Review’ added as prefix)
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1.20 Ardens Diary Recall System
| V15.30 | Update – Medication Review searches – these have been refined to ensure that only patients with current repeat medications are included. New – ahead of building new elements into the system, Hep A and Mild Cognitive Impairment have been added to the searches. To follow in rest of suit in 4-6 weeks.
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| V4.30 | Minor changes to naming; cohort breakdown for screening searches added.
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| V2.50 | Updates – these have been updated to reflect any fixed date changes required by the change in QOF year. |
5.23 QOF Vaccination and Immunisation
| V1.90 | Update – these have been updated to reflect any fixed date changes required by the change in QOF year. |
| V1.30 | Update – these have been updated to reflect any fixed date changes required by the change in QOF year. |
5.33 NCD Access | N/A | Search folder retired. |
22nd March 2024
Search Folder | Version | Description |
v9.2 | Minor changes - Vulnerable Patients can now have 'excluded condition' invitations coded (CKD, Rheumatoid Arthritis, Epilepsy); Fixed rare occurrence where a patient with a combination of LD and an excluded condition would not show in invitation lists; For Housebound/EoL/Care Home lists, Rheumatoid Arthritis is no longer in the list of routinely coded invitations. It remains in the dedicated folder for CKD/Epilepsy/RA | |
v25.0 | Minor change – removed folder of ‘gender mismatch’ searches as they were potentially misleading. | |
v4.0 | New - Searches added to find Mirena coils that have been fitted for contraception, in the last 5y for patients aged under 45y at the time. This has been split into 'Work to do', i.e. patients to contact and inform and 'Data Quality; to catch other viable insertions that may be Mirena. | |
v19.5 | Update - The CGM searches have been updated to ensure patients are not identified in this search if they are currently prescribed any of the currently prescriptible CGM monitors; The searches identifying patients who should be prescribed glucose monitoring strips have been updated to ensure only appropriate strips are included; one of the diabetes case finder searches has been updated so that it now excluded patients who are currently prescribed SGLTs for heart failure of CKD. | |
v1.8 | New - New Data Quality report added for patients who are failing a QOF Vaccs & Imms indicator, who may not have had their notes summarised at your practice. | |
v2.4 | Update - Inequalities | LD + age >=14y on 31/3/24 will now include achieved patients, even if they've previously declined. | |
v25.0 | Update- minor change to new Minor Surgery reports to improve the list report for future claims( from April 2024). |
18th March 2024
Search Folder | Version | Description |
V3.5 | Name changes – recently released update called ‘Personalised care adjustments’ renamed to CVD Prevention as this is the intended use of these. | |
v33.0 | Update - "no history of substance misuse" code added to the relevant searches Error fix - Improved accuracy of search "SMI: PHC - Follow-up - 2b. BP - not receiving pharmacological intervention" Additional tweaks - Refined the content of "work to do", folder "2. Extra health check components" - added searches cervical screening searches; removed redundant (duplicate) searches.; renamed some searches for clarity. | |
V19.1 | Name change - to clarify the use of the Frailty Identification searches |
8th March 2024
Search Folder | Version | Description |
| V24.90 | New – an additional folder of Minor Surgery reports has been added to reflect the changing coding, due to the retirement of codes from the Snomed Browser. These are in place ahead of time and additional comms will follow in due course. |
| V4.20 | New – the national screening cohorts have been broken down to show the patients with e.g. LD, cancer diagnosis etc so that these populations can be appropriately managed. |
| V3.40 | New – addition of exception coding reports for hypertension and cholesterol, to re-surface those patients who may become ‘invisible’ from a recall point of view to ensure appropriate clinical management if needed. |
| V2.30 | Error fix – the aggregate report beneath CAN-02 total referrals report was showing count of patients instead of referrals which was causing confusion for some Ardens Manager users when comparing data. This has been fixed. |
| V2.50 | Update – fix to the invitation searches, which were not requiring a gap between invitations which meant a patient potentially have 2x invitation on the same day (low risk). |
4th March 2024
Search Folder | Version | Description |
| V2.50 | Error fix - CVD-PP: Register - 30-84y+ QRISK2/3 >=10%/MH/HYP/DM + no CVD/statin/antiplatelet is now looking at greater than OR EQUAL TO 10%, to align with the Ardens Blood Test Due Analyser and clinical best practice.
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| V2.20 | Error fix - Improved Inequality DQ search that was over-reporting. |
27th February 2024
Search Folder | Version | Description |
| V3.50 | A search and report have been written to help practices identify patients who may need review due to the recent supply shortage notification. |
26th February 2024
Search Folder | Version | Description |
| V32.40 | Update - search "NHS HC | Done: LD" was slightly under-including. New - Added 2x new searches - NHS HC | Done: Depression; NHS HC | Done: Is a Carer. New - Added 2x reports - NHS HC | All: Done - Elsewhere (by code); Report showing mandatory elements in 28d before NHS HC last quarter.
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1.31 Administration – Registration
| V24.90 | Improved - "allocated/informed of named GP" search to ensure patients that have left the practice and subsequently re-registered are identified as "to do". Folders re-named for clarity, into new divisions.
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| V19.40 | Updated to exclude patients with a diagnosis of DM1 or EOL from NDPP eligibility searches. |
| V13.00 | New – these searches have been updated for Spring Booster 2024. |
| V2.10 | Update - CAN-02 - we have corrected an error in the date range for CAN-02 exceptions. This may mean that you have additional patients appearing in your denominator for this indicator, so we have provided an additional 'data quality' for patients previously excluded from CAN-02 denominator New - CAN-02 - we have created activity reports to enable practices to count the relevant referrals as a % of the count of total referrals. This will help users to understand their projected activity for year end.
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| 2.15 Prescribing - CAS alerts | v3.50 | Update - A search and report have been written to help practices identify patients who may need review due to the recent supply shortage notification for salbutamol nebuliser solution. |
15th February 2024
Search Folder | Version | Description |
| V1.91 | Update – IIF > Work done > CAN-02 search updated to align more closely with the business rules. This has included removing the code ‘rectal haemorrhage', while although mentioned in the details it is not a code included in the refset codelist and therefore will not count. We have added a new data quality search to identify those patients who may have been excluded for this reason previously, as you may wish to re-code them with an alternative. |
| V25.40 | Update – Childhood Immunisations ? Recall > Pre-school boosters > error fix for the pre-school booster recall searches (it was previously flagging too many people as eligible, based on incomplete prior vaccination history). Important – Pneumococcal eligibility – we have temporarily retired this folder as there is a coding issue, whereby one of the most frequently used codes is not being recognised by searches. We have logged this with EMIS and will re-instate the suite once we have a work-around.
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12th February 2024
Search Folder | Version | Description |
| V32.30 | Fix – the reports for monthly activity were named the same as quarterly – this has been updated. |
| V3.30 | New- Mental Health – we have added a new report to assist with MH021 which shows any missing elements of physical health checks |
| V2.10 | New - We have added a catch-up folder for patients older than 25, up to the point where Green Book guidance takes effect (those born in 1990). We have added two folders to cover Green Book guidance for those born 1980-1989, and 1970-1979. |
| V1.90 | Background update - The list of Chronic Respiratory Disease codes has been updated to include extra codes, reflecting the central NHS update
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Ardens Clinical Templates:
Please note the following updates will reflect instantly for Resource Publisher sites. For Template Manager sites you will be manually updated during your next Ardens install.
April 2024
Template Name | Change Type | Description |
Suspected RA template (MSK folder) Suspected depression template (Mental Health folder) SGLT2i template Breast surgery referral template Hyperhidrosis Phimosis and paraphimosis | New Templates | New templates available. |
Diabetes Review Epilepsy Review Depression Review Bronchiectasis full review + QE AAA full review Varicose veins full review DVT/phlebitis full review GCA full review Restless legs syndrome full review General consultation full review UTI in Men full review UTI in Women full review Nausea/vomit in pregnancy – full review and QE Pharmacy technician review Insomnia links and formatting mainly PITSTOP templates Vasectomy template update of consent and risks Psoriasis Axial spondyloarthritis full review Fever in <5s full review Anxiety full review Future planning Asylum seekers and marginalised groups NHS HC Smoking status Snoring and OSA + EBI additions SMR template full review Balanitis | Updated Templates | The following templates have been updated. |
March 2024
Template Name | Change Type | Description |
All Chronic Disease Templates | Updated | Chronic Disease templates are now saved in the 'Clinical Templates' folder. These templates are now smart versioned. |
Suspected COPD Suspected Dementia Suspected Epilepsy Suspected Heart Failure Suspected Stroke/TIA Measles Young Person’s Clinic | New Templates | New templates are available. |
Future Planning Template | Updated | Removed eFI section, formatting updates of Frailty Diagnosis section. |
Contraception Template | Updated | Update of wording for CSE on the Safeguarding page. |
Childhood Immunisation Template | Updated | Updated in line with the new TB NICE update. |
Asthma Review Template1 | Updated | Minor tweaks. |
If you require any further assistance on the process above, please contact Ardens support on: