The Ardens Immunisation 2020 tools has been updated in accordance with the latest guidance from the National Flu Immunisation Programme (Public Health England) and the Green Book Chapter 19.

Flu Searches 2020/21

Ardens has designed a comprehensive suite of searches to support practices with managing flu patients. Please click here for further information.

Reception flu alert protocol

This protocol is designed to alert a receptionist / admin staff that a patient is due a flu or pneumo vaccination at the point of booking an appointment or loading the patient record. This protocol is deployed (or published) inactive and will need to be 'activated' before it will run. 

To activate this protocol, please navigate to Template Manager or Resource Publisher module, select the Ardens folder > Seasonal Immunisations folder and select the Reception flu+pneumo pop-up alert 2020_21 as shown below. Please note if you are a Resource Publisher site then the Ardens folder is in 'Shared folders' on the bottom left of the screen.

Right click the protocol and choose 'Status' then 'Activate'.

If you are a Template Manager site and do not already have this on your system, please download it from the portal and follow these instructions for setting it up .

Recording Vaccinations

For details on how to import the tools, to set the batch numbers and expiry dates on the flu pneumococcal protocol, please see the following support articles for Template Manager and Resource Publisher sites.

Please note in order to run the F12 protocol, you must ensure the Seasonal Flu 2020 protocol is added to your F12 launcher

To use the Seasonal Immunisations tools, whilst in a consultation, press the F12 key to bring up the protocol launcher. 

Then simply double-click on the ‘Seasonal Flu 2020’ protocol. 

The protocol should run – it will check for  eligibility for NHS flu vaccine and, if not eligible, will display as below, giving you the option to add the code ''Needs influenza vaccination' (9OX4):

If they are eligible, or if you have already added 9OX4 as above, then simply use the picking lists to record the administration of the relevant vaccine(s). 

Once the flu protocol has run, the pneumovax protocol will run automatically afterwards. 

Please remember to ensure you have double-checked for allergies and contraindications and that you are giving the appropriate vaccine for the patient in front of you.

For frequently asked questions on the flu resources, please see the following support article

If you require any further assistance on the process above, please contact Ardens support on: