Ardens has created electronic versions of miscellaneous referral forms to support practices and save time when referring patients.  These forms can be used on an individual basis and are created within the patient record. 

The available Miscellaneous Referral Forms include:

• Community Pharmacy Consultation Referral
• Health Living for People with Type 2 Diabetes
• NHS+I Digital Weight Management Programme (DWMP)
• Ref – MS - Vasectomy Referral Form
• Ref - Notification of Infectious Disease or Health Risk State Scotland
• Ref - TPFT - Gender Identity Clinic
• Ref - Veterans Trauma Network (VTN)
• Request for Valproate - Annual Risk Acknowledgement Form

 To use the Referral Forms, access the relevant patient record either:

• Within a consultation - select Document > Create letter
• From the patient record - select Add > Document > Create letter

This will display the New Patient Letter screen.

Click on the magnify glass icon to search for the relevant document template.

This will display the Find Document Templates screen.

Search for the document template using the search box provided (alternatively, for Resource Publisher sites, select Shared Folders > Ardens National Documents folder > Miscellaneous Referral Forms. For Template Manager sites, under the Hierarchy tab, select the Ardens Docs folder > Miscellaneous Referral Forms).

Double click on the relevant document to launch.

The following example shows the Ref – SLM – National ADHD+ASD Referral form.  

On opening the template within a patient record, and before it is merged with data from the  record, there is an opportunity to select or deselect problems from the patient’s record.

The document will then merge details of both the referrer and the patient, along with clinical data from the patient’s record (problems, medications and allergies).  There are two pages of guidance before the referral form begins on page 3.

Once you have ensured that the form is complete, click on the File option at the top left of the screen to save to the patient record and to print, if required.  

Once the document has been saved to the patient record, if you wish to email the document, select the Documents tab of the patient record. 

Double click on the relevant document to open.

At the bottom right of the screen, use the options for emailing.

If you are using Microsoft Outlook, click on the Send > via Email option to open an email in Outlook, with the letter attached.

If you are not using Microsoft Outlook, click on the Export button to save the document to a secure location. This can then be selected as an attachment to your email.

If you require any further assistance on the process above, please contact Ardens support on: support-emis@ardens.org.uk