Ardens has developed a suite of searches to support practices with the Autumn COVID vaccination programme for this. These searches will help practices with identifying which patients to invite and provide an overview of what has been achieved. 

IMPORTANT: The eligibility as defined in the Green Book for seasonal influenza and COVID-19 vaccines is similar but not identical. This has resulted in differences between the underlying code-sets which are used in the Ardens reports for both. This means some patients might just be included in the seasonal influenza invitation reports but not the COVID-19 invitations reports, and vice versa. 

We have built a high quality code-list based on the Green Book definition to identify at-risk patients but we know that our searches will differ slightly from the codes that EMIS Health will use as the Green Book definitions are open to interpretation.

To access the searches, navigate to the Population Reporting module > Ardens Searches > 3.10 Vaccinations - COVID Autumn - 24 folder.

*Although searches are automatically updated every 3-4 weeks, practices can download the most recent version of the COVID Vaccination searches from the Ardens Portal*

The search folder is broken down by the following sub folders:

1. For review before invitation or visit

We recommend practices review this folder prior to sending any COVID vaccine invitations, this is to ensure the all relevant patients are appearing in the correct invitation lists. Once initially reviewed, we then suggest monitoring this folder periodically. 

The title of searches will make it clear the information that needs to be checked e.g. ?Still contraindicated, this implies a previous contradiction code had been recorded for the patient and we recommend checking whether this needs to reapplied for this season or checking a patient is still a care home resident.

2. For Invitation

This folder contains two folders :

Searches for patients who have not had or do not need a flu vaccine broken down by the different cohorts and a folder for patient who have had a flu invitation and also need a COVID vaccine.

Each folder will follow a similar search structure:

• Not housebound: identifies patients eligible for a COVID vaccine that do not have a declined or contraindication code.
• For 1^st invite: identifies patients due a 1st invitation. 
• For 2^nd invite: identifies patients due a 2nd invitaiton. 
• Review: these patients have had 2 invitations more than 2 weeks ago and have not had their vaccine, or contraindicated or declined.            

Each search will include an Accubook ready report, to be used for batch inviting. Click on the 'View Results' button on the EMIS ribbon to view the report and export if required:

3. For Visit

Those patients who are recorded as being in a care home or housebound where a visit may be more appropriate than a standard invitation.

4. Overview

Searches to report on all patients that have had the COVID vaccine this season including a separate search and report for patients that have had flu and COVID co-administered

z. Denominator and Subreports  

This folder is to only be used to check why patients maybe falling in certain risk groups.

From the searches in this folder, you are able to use the 'Check Patient' function described above and it will let you know which code is on the record and is putting the patient on the relevant list.

If you require any further assistance on the process above, please contact Ardens support on: [email protected]