Ardens has created a variety of resources to assist practices with identifying patients who may have Dementia and to support the patients ongoing management once diagnosed. 

 

Recording Information on the Management of Dementia Patients

The Ardens Dementia Review clinical template has been designed to standardise consultations, ensuring clinicians are following the latest national guidelines and recording accurate coding of data. 

 

To locate the Dementia Review templates access the Chronic Disease template launcher via the F12 Template Launcher. 

Alternatively, access the relevant patient record. Open a new consultation and select the Run Template option (if not in consultations, click on the Add button on the EMIS ribbon, followed by Data Using Template option).

 

This will open the Template Picker screen. If you have accessed any templates before, these will display to the left of the screen. Search for the template by typing “Dementia” in the search box:


 

This will return the Dementia Review (Ardens) template (alternatively select the Ardens > Chronic disease templates folder to the right of the screen).


All the Ardens Chronic Disease Templates follow the latest NICE guidance and best practice information. They include a QOF page for capturing QOF requirements and Review pages to complete a structured review.

  • Contracts (QOF) page for capturing QOF requirements.
  • Review General page for capturing information around reasonable adjustments, accessibility requirements and examination data.  
  • Review Social page to capture lifestyle data such as activities of daily living, falls risk assessment, social history and carer information.
  • Review lifestyle page to capture smoking status, alcohol and drug information and BMI.    
  • Assessment Scores page to help capture the frailty assessment score, depression screening and anxiety questionnaire information.  
  • Investigations includes a section to capture requirements for Urinalysis and will show other latest test results carried out. 
  • Capacity/Consent page to support carrying out an assessment on mental health capacity and consent to data sharing. 
  • Future Planning page will support in capturing information regarding CPR status, anticipatory care planning and preferred place of death. 
  • Management page to capture information around safety netting, to record driving history and record advice given. 
  • Referrals page to code if patients have been referred on to another service.
  • Review Completion and Recall page to record an annual or interim review has been completed (necessary if using the Ardens LTC Recall System) and the ability to recall patients for further interim reviews using the Ardens Diary Recall System.
  • Resources & Patient Messaging page contains contractual information, and helpful links to information for patients and professionals.
  • Template Info/Learning points page providing template information and instructions for use, NICE copyright information and links to appraisal toolkits to enable recording of learning.


Information relating to contract requirements, will be displayed in red and/or denoted by an asterix (*).


Within the Contracts page, if the indicator has NOT been achieved for this financial year there will be red exclamation marks and red writing will denote action needed.



If the indicator has been achieved, there will be a green tick and the writing will no longer be red.



Please note - for patients presenting with multiple long term conditions, you may wish to use the Ardens Multi-Morbidity Templates.


Ardens Dementia Data Quality Alert

The Ardens resources includes Data Quality Alerts  to alert practice staff in real time of incorrect coding or missing QOF requirements. These will ensure that you are entering accurate data to include your Dementia patients on the QOF register, whilst also flagging potential diagnosis.

 

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Ardens Dementia Searches

There are various searches that might be useful to support practices with the care of Dementia patients:

  • Ardens LTC Recall System - a month of birth recall system, designed to recall a patient for multiple QOF conditions at once. These searches will ensure your Dementia patients are attending their annual review.
  • Ardens Case Finders - contains a suite of searches to support practices to improve data quality and ensure QOF payments are correctly calculated.


Dementia Data Gathering for Clinicians

Ardens has created a Dementia data gathering document to aid data collection when visiting dementia patients.  This is helpful where a clinician does not have access to EMIS Web. 

 

To access the Document Templates:

  • Within a consultation, select the Documents > Create letter option.
  • Outside of a consultation, select the Add > Document > Create letter option.

 

This will display the New Patient letter screen. Click on the magnify glass to search for the document template.

 

 

 

This will display the Find Document Templates screen.

 

Search for the Dementia data gathering document template using the search box provided, select the relevant document template and click on OK to launch (alternatively double click on the document to open).

 

 



Once open within a patients record, the document will include the current date and patient’s details ready for printing.


If you require any further assistance on the process above, please contact Ardens support on: support-emis@ardens.org.uk