The Ardens Care Home template has been created to simplify data collection for patients in residential or nursing homes/supported living. The template has been updated in May 2020 based on the COVID-19 Care Home plan as detailed by NHS England on 1st May 2020 (with a further update in July 2020). This template incorporates the requirements for the PCN Care Home DES 2020/21.


Practices may also find useful the following supporting templates:


Access the Care Home template in one of the following ways:


  • Click on the Run Template option within the consultation. 
  • Click on the Add > Data using Template option outside of a consultation. 


Clicking on either of the options above will display the Template Picker screen. Search for the 'Care Home Review (Ardens)' template using the search box provided or folder navigation pane. Select the template and click on OK


As with all Ardens templates, the layout of pages makes it easy to navigate. The front page displays template information, including a key which helps to identify elements of the template which could be completed remotely - a green telephone icon indicates this element can be done remotely and a red icon indicates this element of the review may need to be done face to face. 


The subsequent pages constitute the data entry fields.


The COVID-19 Response page enables a practice to gather some basic metrics around the Primary Care activity for their care home patients and this page is designed to allow easy recording of all data to align with the COVID-19 requirements. 


 

The Administration page gathers basic data around such things as the type of encounter (initial assessment or follow up), type of care home setting etc: 


 

The Baseline/Initial Assessment page is designed to gather data at the patient's first review or ward round on entering a care home, whether from hospital or elsewhere and enables an establishment of the baseline for that patient. It records data around such things as senses, skin, bone health, nutritional status etc. 



The Acute Visit / Ward Round page allows recording of an examination and includes a field for recording suspected COVID-19 if needed: 



The Dementia Assessment page allows for a brief dementia assessment:



The Frailty Assessment page gives the option to record frailty scores and to record a frailty code if required:


 

The Care Planning page is a mini-version of a future care plan template, with basic care plan data including the relevant codes to ensure that data is uploaded to the Summary Care Record as appropriate.



The  Medication Review page allows for recording of a detailed and comprehensive medication review of a patient, including details of drug compliance, stopping of unnecessary medications and planning. 


 

The Vaccinations Page allows a clinician to see whether the patient is up to date with relevant vaccines: 


Finally, the MDT Approach page is an opportunity to record MDT involvement and referral to any addition al agencies: 


 

Finally, the Care Planning page is a mini-version of a future care plan template, with basic care plan data including the relevant codes to ensure that data is uploaded to the Summary Care Record as appropriate. 



If you require any further assistance on the process above, please contact Ardens support on: support-emis@ardens.org.uk